2010+ WG documents

This page links and collects material discussed and elaborated in the meetings of the working group LaSilla 2010+.
Members of the working group are:
apizarro, bahumada, ebarrios, ematamoros, gihle (co-chair), ikastinen, jcpineda, jduk, jmiranda, mpavez, psinclair, msterzik (chair)
Since 1MAR08 ebarrios is replaced by agonzalez and isaviane.

Note: Do not distribute material provided here.

9th meeting: 23 September 08, LaSilla Hotel, 14:30-17:30

presence: psi, bah, ema, gih, ago, jcp, jdu, isa(vitacura), mst

LaSilla 2010+ working group: Site Operation and Infrastructure Plan (23SEP09 meeting summary by m.sterzik )
Action: emergency plan 2010+. AI: MSterzik w/ APizarro
Action: site safety concept 2010+. AI: MSterzik w/ APizarro
Action: remote access to control network for SW from PO. AI: AGonzalez,IKastinen
Action: estimate operation costs 2010+. AI: JDuk and GIhle
LaSilla 2010+ Documents by G.Ihle(Dormitories ),(Cars ),(Offices ),(Infrastructure General Plan),(Infrastructure General Plan1),(Astronomy Building Extension),(Astronomy Building Extension 2),(Astronomy Building Extension 3)

8th meeting: 25 March 08, LaSilla Hotel, 14:30-16:00

presence: ago, bah, ema, gih, ika, isa, jcp, jdu, mpa, mst

La Silla 2010+ Site Operation Concept, incl. 2.2m operation and external services (pdf document draft vers. 0.9, 25/Mar/08)
comments by psi (txt)
Action: preparation of the LaSilla 2010 Site Operation Plan, deadline 8/08 (agonzalez, psinclair, isaviane, gihle)
Action: preparation of the LaSilla 2010 Site Infrastructure Plan, deadline 8/08 (gihle, jduk, bahumada)

7th meeting: 23 October 07, LaSilla Hotel, 9:00-13:15

presence: bah (late), ema, gih (Vitacura), jdu, mpa, mst, psi

La Silla 2010+ Site Operation Concept by mst (pdf document draft vers. 0.2, 23/Oct/07)
Activity breakdown for electronic preventive maintenance by psi (pdf)
Action: legal requirement for an saftey engineer on site (mst to Andres Pizarro)
Action: review and comment the document (all, feedback to mst)

6th meeting: 27 September 07, LaSilla Hotel, 9:00-13:15

presence: bah, eba, ema, gih, ika, jcp, jdu, mpa (Vitacura), mst, psi

Scope: Synthesis of FTE and profile requirements
Cost breakdown review
Engineering corrective maintenance activities compiled by gih (pdf)
Telescope problems and downtime. LPRS compilation by eba (txt)
Action: update and critical revision of electronic preventive maintenance (psi), infrastructure corrective maintenance (bah), logistics assistant services (jdu)
Action: summarize the operations requirements based on the material received and reviewed (mst)

5th meeting: 11 September 07, LaSilla Hotel, 9:00-12:00

presence: bah, eba, ema, gih (PO), jdu, jmi, mpa, mst, psi

Scope: Synthesis of FTE requirements started, but engineering and corrective maintenance tasks missing.
Night operation model (ema, jmi: why two tios.doc)
Mechanical activities by jcp (doc)
Cost estimate external transport service by jdu (xls)
Cost paramedics by fruseler (txt)
Cost operations and spare parts by gih (pdf)
Cost building and road maintenance by fluco (xls)
Activity breakdown SW and IT consolidated by ika/mpa (xls)
Action: breakdown and analysis of corrective maintenace tasks from engineering (psi)

4th meeting: 28 August 07, LaSilla Hotel, 9:00-12:30

presence: bah, eba, ema, jcp, jdu, laguila, mst, psi

Costs breakdowns:

Maintenance: water, cooling and elevators by bah (xls)
Board, lodging and cleaning (service provided) by jdu (xls)
Electricity presenation by laguila (xls)
Communication by mpa (xls)

Activity breakdowns:

Day-to-Day operations activities consolidated by eba (xls)
Software activity breakdown provided by ika (txt and xls)

Action: activity breakdown electronics/instrumentation/optic pending (psi)
Action: consolidated mechanics and maintenance activities pending (bah and jcp)
Action: cost estimate transport (service provided) (jdu)
Action: cost paramedics (mst with fruseler)
Action: cost consumables, spare parts, office, and road and building maintenace (gih, bah with fluco)

3rd meeting: 14 August 07, LaSilla Hotel, 9:00-11:00

presence: bah, ema, gih, jdu, mpa, psi; eba and mst (Vitacura).

LS2010+ plan to become active with P84 (Oct 2009) (requirement added by akaufer)
Report on LaCampanas visit: (psi, summary email from eba and jdu)
Paramedics legal requirement (personal de primeros auxilios, doc from gih)
Detailed activity breakdown provided: Operations, Maintenance and Logistics (status quo, to be adapted for 2010+)
Action: detailed breakdown of fixed operations, infrastructure and maintenance costs (jdu, bah, gih, mpa with help of fluco, laguila, fruseler)
Action: explore logisitics alternatives for food/lodging/cleaning (inhouse vers. outsource) (jdu)

2nd meeting: 31 July 07, LaSilla Hotel, 9:00-13:00

presence: bah, eba, gih, jcp, jdu, jmi, mpa, psi, mst.

Input/thought/ideas provided by bah, eba, ema, jdu, jmi, jcp (doc and xls).
Timescale update: draft may be delivered to the MM within three months.
Identification of a 1st level activity matrix: telescope instrument area operations, site wide operations, assumptions
Action: detailed breakdown of activity matrix, to be provided as excel tables (jmi, eba, bah, jdu, gih, psi)
Action: clarify open issues: food/lodging/cleaning (jdu); transport (staff, visitors?: jdu); paramedics requirement (gih + Vitacura)
Action: external views: Las Campanas (psi), APEX (mst)

Kickoff meeting: 3 July 07, LaSilla Hotel, 14:00-15:00

presence: bah, eba, ema, gih, jcp, jdu, jmi, mpa, psi, mst. akaufer via video.

Presentation of the LS2010+ framework document (by akaufer)
Scope of the WG: provide a LaSilla site Operations Plan down to the level of job/task descriptions for 2010+
Timescale: 1st draft to be delivered to the MM by the end of the year.
Action: Each member of the WG is asked to provide for the next meeting this own view on "How can this process of re-engineering LaSilla be structurized and organized?"