Generated by ARS on 7/11/2006 3:33:04 PM ACTION ITEMS LIST FOR ENGINEERING, MAINTENANCE, AND LOGISTIC Telescope : ESO NTT Create-date : 6/14/2005 2:49:14 PM Problem Short Description : Increase between 3 and 10 times the efficiency of the calibration lamp for EMMI in echelle mode Action : Locate, procure, install, and test a different type of calibration lamp. Action Log : 6/20/2005 9:49:37 AM agilliot The new lamp type is requested to Paranal for a test, if spare exists. 7/5/2005 2:26:11 PM gandreon No answer yet. 7/9/2005 11:52:43 AM agilliot Received answer concerning the normal lamp type and again requested with a lamp sketch ... 7/19/2005 3:59:41 PM gihle Lamps purchase request was sent. Now waiting for their arrival. 8/17/2005 10:23:06 AM agilliot Probable delay due to the holiday season in Europe 8/30/2005 2:19:37 PM gandreon AGI did contact the provider directly at the end of July. Waiting for delivery. 9/6/2005 2:34:14 PM gandreon The PO has a delivery date (in Garching) of 31/8 10/4/2005 2:50:18 PM gihle No news 10/11/2005 2:24:24 PM gandreon Please enquire the status of the Order. 10/23/2005 11:54:13 AM agilliot Status requested ... waiting Garching answer 10/24/2005 2:03:59 PM agilliot Sent from Juniper ... in Garching this week 11/8/2005 3:05:11 PM gandreon Not arrived here yet. 11/11/2005 1:52:38 PM agilliot Arrived in Chile, la Silla soon 11/12/2005 3:59:46 PM agilliot Arrived on la Silla. Test expected at end of November 12/3/2005 7:21:06 PM agilliot Test has been done on Dec 3. New lamp delivers more flux .. The new lamp installation must be foreseen. At the same occasion i will suggest to purchase a new integrating sphere to install the four lamps in a better way. 1/3/2006 2:20:41 PM gandreon Action item reopened because the installation was not done. A new sphere should be purchased and the installation done according to Alain instruction. The old sphere should not be altered. Possible impact on current calibration plans must be carried out before commissioning. 1/30/2006 11:36:58 AM agilliot Integrating sphere quotation in progress We need to wait model confirmation before adaptation of the actual lamps and mounting of the new Th one 2/21/2006 3:15:58 PM gandreon I understand that the "adaptation"mentioned before refers to the new sphere and not to the current one, that should not be touched. 2/28/2006 2:50:11 PM gandreon Emanuela confirmed the previos statement 3/7/2006 12:02:03 PM agilliot a first approximative price has been gathered from the Integrating sphere company ... a new unit will cost max 2000USD 3/7/2006 4:15:14 PM gandreon FUnds should be located and the sphere purchased. 3/16/2006 9:19:55 AM gandreon Please issue a PR on job 631. 4/1/2006 1:50:34 PM agilliot A new iteration with the company is in progress to clarified model to order. Interaction with US company take time !! 4/4/2006 10:57:34 AM agilliot Still no reply from Labsphere despite email requests !! 4/22/2006 8:13:23 AM agilliot Phone contact done on friday 21. expecting answer for more detail on the price offer of 2144 USD corresponding to two half hemisphere with internal spherical diameter of 100 mm each. we cannot issue an order on this only information 4/24/2006 4:19:09 PM agilliot Information received ... order is ready price is 2447 instead of 2144 ... my mistake 4/25/2006 3:16:16 PM gandreon PR to be issued today 5/9/2006 9:17:41 AM agilliot PR010462 released April 26, 2006 5/23/2006 4:54:54 PM gandreon PO issued with expected delivery on July 4th. Responsible : Engineering (Instrum.) Status : Completed Deadline : 12/6/2005 12:00:00 AM Deadline Status : Pending Created by : gandreon Created on : 6/14/2005 2:49:14 PM ____________________________________________________________________________________________________ Telescope : ESO NTT Create-date : 4/11/2006 2:58:19 PM Problem Short Description : EMMI slits (old and new ones) are in bad conditions Action : Please refurbish these slits. Action Log : 4/22/2006 8:09:54 AM agilliot old one will be sent for repolish to Kugler. 4/25/2006 3:18:00 PM gandreon A plate to be prepared. Deadline is for sending out the slit. 5/2/2006 3:47:53 PM gandreon Plate will be prepared during this week. 5/9/2006 4:01:33 PM gandreon Ready to be sent. 5/23/2006 4:55:53 PM gandreon Sent. 6/6/2006 11:41:43 AM agilliot waiting for delivery 6/23/2006 11:27:43 AM agilliot No news 7/10/2006 7:04:59 PM agilliot email status requested to Kugler no response yet ! 7/11/2006 3:18:22 PM gandreon Arrived. However, pins size have to be modified. Responsible : Engineering (Instrum.) Status : Assigned Deadline : 5/9/2006 12:00:00 AM Deadline Status : Pending Created by : gandreon Created on : 4/11/2006 2:58:19 PM ____________________________________________________________________________________________________ Telescope : ESO NTT Create-date : 6/20/2006 6:26:26 PM Problem Short Description : Removal of an equipment left a hole in the floor at EMMI side Action : To cover this hole. Action Log : Responsible : Logistics/Construction Status : Assigned Deadline : 7/18/2006 12:00:00 AM Deadline Status : Pending Created by : gihle Created on : 6/20/2006 6:26:26 PM ____________________________________________________________________________________________________ Telescope : ESO 360 Create-date : 12/13/2005 6:49:48 AM Problem Short Description : Hydraulic plant flowmeters have frequent failures. Action : Replace the seal with a different one. Action Log : 1/10/2006 3:18:40 PM gandreon PR has been issued but these seals are custom made. 2/28/2006 2:51:51 PM gandreon Please investigate the status of the PR. 3/5/2006 1:33:35 PM gihle The seals arrived and they are in the process of changing them. 3/7/2006 4:17:28 PM gandreon One changed and currently under test. If satisfactory, exchange will continue. 4/4/2006 3:40:15 PM gandreon Test Ok. There are 63 units, and some 3 can be changed every turno. 5/23/2006 4:57:49 PM gandreon Nine replaced so far. 5/30/2006 2:49:12 PM gandreon Bernardo reported that 13 have been replaced. He also corrected the total number to 33. 6/6/2006 2:40:53 PM gandreon Two more will be done this week. 6/20/2006 5:49:47 PM gihle Another two are planned for this week. 6/28/2006 10:13:36 AM gihle So far 20 have been installed. Responsible : Engineering (Mechanics) Status : Assigned Deadline : 12/26/2006 12:00:00 AM Deadline Status : Pending Created by : glocurto Created on : 12/13/2005 6:49:48 AM ____________________________________________________________________________________________________ Telescope : ESO 360 Create-date : 4/4/2006 3:33:20 PM Problem Short Description : Gap in spectrum coverage of HeAr lamp. Action : Replace one of the unused lamp with a new HgCdZnAr lamp. Action Log : 4/5/2006 7:29:57 PM ebarrios EFOSC2 IOT REQUEST: On behalf of IVO here with the reason why the HgCdZnAr lamp has to be added to the current set.. "------------------------------------------------------------------------------------------ --------------------- Dear all, here's some output of our tests with the "new" EFOSC2 lamp. The 1st attachment shows a comparison of an arc taken with grism 7 and slit 1" and the usual HeAr lamp (blue line) and an arc taken with the new lamp (black line). The obvious difference is that there are two lines at ca. 3600 AA in the new lamp arc, which allow to better constrain the wavelength calibration in the bluest part of the spectrum. The 2nd attachment shows the arc of the new lamp with the Hg and Cd lines identified. The arc has been calibrated in wavelength using the solution provided by the old, HeAr, lamp. Using these lines, the 3rd attachment shows the difference between observed and true wavelength of the Cd and Hg lines. Obviously below 4000 AA the solution is bad at the level of 1.5 AA, i.e. more than 100 km/sec at these wavelengths. In conclusion, I would recommend to use this lamp for observations at the bluest spectral range ------------------------------------------------------------------------------------------- ----------------" Currently we are using four lamps, i.e. Quarz, He, Ne, Ar. The action request is to replace one of the other 3 lamps, then opto-mechanic mounting and PWR supply replacement and socket connections have to be done. Software and all the control hardware is there and working, but may be a re-wiring be needed. 4/25/2006 3:19:57 PM gandreon To be ready for next run of Efosc. 5/23/2006 12:23:41 PM amacchin Working on it 6/20/2006 5:51:22 PM gihle The work was completed and on July 20th it shall be tested in the cage. Responsible : Engineering (Electronics) Status : Completed Deadline : 7/20/2006 12:00:00 AM Deadline Status : Pending Created by : gandreon Created on : 4/4/2006 3:33:20 PM ____________________________________________________________________________________________________ Telescope : ESO 360 Create-date : 5/9/2006 3:55:46 PM Problem Short Description : Lights in the dome may be turned on during calibration Action : Provide a remote interlock in the Ritz, as it was available in the old control room. Only a switch should be installed at the end of the control line in the Ritz for lighting protection. Action Log : 5/23/2006 12:24:21 PM amacchin Working on it 6/6/2006 2:41:14 PM gandreon Vilaza is currntly working on this. Responsible : Engineering (Electronics) Status : Closed Deadline : 6/16/2006 12:00:00 AM Deadline Status : Closed on Time Created by : gandreon Created on : 5/9/2006 3:55:46 PM ____________________________________________________________________________________________________ Telescope : ESO 360 Create-date : 5/15/2006 8:55:43 PM Problem Short Description : Normalize UPS power distribution at CES room Action : The CES CFC control system is plugged to an UPS outlet that seems to be part of the HARPS room UPS power distribution. Please reconnect this outlet to the CES room UPS distribution in order to have clear power separation between HARPS and CES. Action Log : Responsible : Maintenance Dep. Status : Closed Deadline : 7/18/2006 12:00:00 AM Deadline Status : Closed on Time Created by : psinclai Created on : 5/15/2006 8:55:43 PM ____________________________________________________________________________________________________ Telescope : ESO 360 Create-date : 5/31/2006 7:53:17 PM Problem Short Description : Very bright objects saturate guide camera and guiding performance (with HARPS) gets worse. Action : We need to mount a 3DEX neutral density filter instead of the green filter in the carriage in front of the IMG guide camera to allow guding on very bright objects (i.e. Alpha Cen.) with an exposure time large enough to integrate over the speckles and to avoid saturation. The driver of this request is the improvement of the asteroseismology performances of HARPS. Action Log : 6/20/2006 5:53:42 PM gihle Comments of Gaspare are welcome. 6/23/2006 11:28:39 AM agilliot ND filter will be mounted on next Harps re-installation (change from Timmi run) 7/10/2006 7:04:20 PM agilliot Seems installed during the Harps installation last week Responsible : Engineering (Instrum.) Status : Assigned Deadline : 6/28/2006 7:51:35 PM Deadline Status : Pending Created by : glocurto Created on : 5/31/2006 7:53:17 PM ____________________________________________________________________________________________________ Telescope : ESO 360 Create-date : 6/20/2006 6:01:37 PM Problem Short Description : New MPI visiting instrument to come in next observation period at the 3.6m. Action : To find out where the old SPECKLE flange is currently stored. Action Log : 7/10/2006 7:02:58 PM agilliot No record on how is this flange !! Responsible : Engineering (Instrum.) Status : Assigned Deadline : 9/30/2010 12:00:00 AM Deadline Status : Pending Created by : gihle Created on : 6/20/2006 6:01:37 PM ____________________________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : 9/20/2005 7:50:58 AM Problem Short Description : Flushing of the CCD should be improved. Action : Replace Nitrogen Gas by Dry Air from Mirror 1 support system as in Paranal Action Log : 9/20/2005 3:40:12 PM gandreon A system similar to the one used at PAO will be manifactured. 10/25/2005 2:47:57 PM gandreon More info needed from PAO. 11/22/2005 2:40:54 PM gandreon Info arrived from PAO. 12/6/2005 4:40:00 PM gandreon Algo GROND gave the same requirement. 12/20/2005 2:54:21 PM gandreon Under study. Consumption should not affect the main mirror support system that also makes use of this compressed air. 1/10/2006 3:19:19 PM gandreon Material is being prepared 1/20/2006 12:48:21 PM fselman A question to those involved: what mechanism will be used by the new system to filter out dust which we should not have on the dewar window? (just for completeness... this refer to the WFI CCDs...it is not mentioned anywhere in this ticket) 2/28/2006 2:52:36 PM gandreon Please answer the question in the previous comment. 3/5/2006 8:33:39 AM gihle The actual pressurized air is the one used in the supporting system of the main mirror. This air is dried and filtered at the service building. Once in the telescope basement there is a second water vapor trap and in the telescope a sub micron filter before entering the air supporting mechanism. The plan is to take air after this last filter or to install another filter before the last one in an independent hose obtaining the air from a T connection. 3/7/2006 4:18:06 PM gandreon Part ordered, in quantity sufficient for two installation. 3/28/2006 4:40:25 PM gandreon Material is arriving. Please provide dealine. 4/11/2006 3:02:14 PM gandreon Material not yet arrived. 4/19/2006 8:59:29 AM gandreon One item still missing. 4/25/2006 3:20:30 PM gandreon Requested by a PR last week. 5/23/2006 5:00:43 PM gandreon Everything arrived. Ready to start. New deadline. 7/11/2006 3:19:50 PM gandreon Parts ready, to be assembled. Deadline changed once more. Responsible : Engineering (Mechanics) Status : Assigned Deadline : 8/29/2006 12:00:00 AM Deadline Status : Pending Created by : plesaux Created on : 9/20/2005 7:50:58 AM ____________________________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : 11/1/2005 4:03:11 PM Problem Short Description : The actual cooling system for FIERA and CCD cameras is connected to the normal cooling water of the telescope. Action : To make this system independent from the telescope cooling by connecting it to an independent chiller Action Log : 12/6/2005 4:40:39 PM gandreon Since more cooling is required for GROND the use of a larger chiller is under consideration. 12/13/2005 2:44:34 PM gandreon Large chiller will be instatlled. Deadline changed 12/20/2005 2:55:46 PM gandreon Installation more complex than thought. Deadline extended again. 2/21/2006 3:19:51 PM gandreon Waiting for some Grond elements. New deadline. 3/7/2006 4:18:35 PM gandreon Grond parts should arrive tomorrow. 3/16/2006 9:20:36 AM gandreon Installed. Currently under test. 3/21/2006 3:25:02 PM gandreon Tests are being carried out offline. 4/5/2006 8:37:45 AM gandreon It will be tested during next technical run with Grond 4/11/2006 3:03:30 PM gandreon First test with TCCD and electronics during WFI technical time on April 19. Final test with complete circuit on May 10. 4/25/2006 3:20:47 PM gandreon First test was ok. 7/11/2006 3:21:39 PM gandreon The chiller will shortly be put into operation with the current TCCD, before arrival of Grond. Responsible : Maintenance Dep. Status : Completed Deadline : 5/10/2006 12:00:00 AM Deadline Status : Pending Created by : gihle Created on : 11/1/2005 4:03:11 PM ____________________________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : 3/2/2006 3:24:43 AM Problem Short Description : 2.2-m TCS WFI autoguider needs loop-correction-integration time conceptual separation Action : When guiding south of -60 degrees we are obtaining consistently elongated images. When inspecting the corrections sent by the TCS to the telescope we see that in RA most of the corrections have the largest acceptable value (0.5). This is because to accomplish a given offset on the sky the telescope has to rotate by a large angle when pointing to the south. Paradoxically, the closer to the south galactic pole we point the less critical the guiding becomes. This action point is to request that Software Engineering group implements the integration-loop-correction time concept used in other autoguiders to improve the guiding at these important positions (LMC, SMC). Action Log : 5/30/2006 12:01:31 PM jreveco Implementation of loop time and exposure time ready. Working in correction time. 5/30/2006 2:51:42 PM gandreon There is no thecnical time available for the tuning. It will be exposred if part of a test night could be devoted to this point. 6/6/2006 2:44:39 PM gandreon Test will be carried out on June 23rd. Installation on July 1st. 7/3/2006 12:13:00 PM jreveco All the function were tested and works ok. However, a correct tuning of the AG parameters (loop, integration and correction time) is necessary to achieve a better performance than the old implementation of the AG. Fernando Selman gave us the order (before he went down) of to not install the new AG, until he does a more detailed commissioning, so, a new date should be coordinated for this new commissioning. Responsible : Engineering (Software) Status : Assigned Deadline : 6/30/2006 12:00:00 AM Deadline Status : Pending Created by : fselman Created on : 3/2/2006 3:24:43 AM ____________________________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : 5/10/2006 4:36:10 PM Problem Short Description : Crane handset destroyed for the third time Action : A pulsed bright lamp shall remain switched on in the field of 2.2 dome webcam. Action Log : 5/23/2006 5:02:30 PM gandreon Reassigne to maintenance that will suggest the easiest modification. 6/20/2006 5:56:52 PM gihle Worked completed and accepted, but it is recommended to have a sound together with the light. The problem will be closed as it is and a new one will be open for the sound. Responsible : Maintenance Dep. Status : Closed Deadline : 6/16/2006 12:00:00 AM Deadline Status : Closed on Time Created by : plesaux Created on : 5/10/2006 4:36:10 PM ____________________________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : 6/28/2006 10:22:50 AM Problem Short Description : DFS process uncontrolled Action : To add a USB 160Gb disk or a 1 Tb RAID storage to the system Action Log : Responsible : Software&Commun.Supp.T. Status : Assigned Deadline : 6/30/2006 12:00:00 AM Deadline Status : Pending Created by : gihle Created on : 6/28/2006 10:22:50 AM ____________________________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : 7/11/2006 10:09:12 AM Problem Short Description : Cable protective shield may also cause problems. Action : Mechanics is preparing an alternative solution, that include an interlock to be activated when the fiber protection is stressed. Action Log : Responsible : Engineering (Mechanics) Status : New Deadline : Deadline Status : Not Assigned Created by : plesaux Created on : 7/11/2006 10:09:12 AM ____________________________________________________________________________________________________ Telescope : SAFETY Create-date : 6/20/2006 6:27:54 PM Problem Short Description : There are several ladders under used in La Silla in dangerous condition. Action : Overhaul or change them by new units. Action Log : 7/11/2006 3:22:53 PM gandreon Andres will provide the list of ladders that require repair/replacement. Responsible : Maintenance Dep. Status : Assigned Deadline : Deadline Status : Not Assigned Created by : gihle Created on : 6/20/2006 6:27:54 PM ____________________________________________________________________________________________________ Telescope : SAFETY Create-date : 6/28/2006 10:21:02 AM Problem Short Description : Consequences of robbery in the electronic storage room (side of Schuster´s house) Action : To repair the entrance door that was broken. Action Log : Responsible : Logistics/Construction Status : Closed Deadline : 7/7/2006 12:00:00 AM Deadline Status : Closed on Time Created by : gihle Created on : 6/28/2006 10:21:02 AM ____________________________________________________________________________________________________ Telescope : RITZ Create-date : 5/10/2006 4:40:10 PM Problem Short Description : MOS plates to be darkened. Action : A new set of MOS plates for EMMI and EFOSC were finally delivered by METAQ. They still need to be blackened. Action Log : 5/30/2006 2:55:32 PM gandreon New plates will be given to Mechanics today. 6/13/2006 2:27:58 PM gandreon The darkening will start this week. 6/20/2006 5:58:24 PM gihle 40 units are ready for delivery. The remaining plates will follow as requested. Responsible : Engineering (Mechanics) Status : Assigned Deadline : 7/31/2006 12:00:00 AM Deadline Status : Pending Created by : plesaux Created on : 5/10/2006 4:40:10 PM ____________________________________________________________________________________________________ Telescope : GENERAL Create-date : 11/14/2005 9:26:43 PM Problem Short Description : Technical CCD cooling is not robust enough.In past months several TCCD failures due to temperature problems have occurred. Action : Revise maintenance procedure adequacy and monitor the outcome. Action Log : 12/13/2005 2:48:36 PM gandreon On hold until 220 installation finished. 3/16/2006 9:22:29 AM gandreon Reactivated after completion of 220 chiller inatllation. Please proceed. 6/13/2006 2:28:57 PM gandreon Still missing the procedures for the new chiller at 220 (not yet operational) Responsible : Engineering (Instrum.) Status : Assigned Deadline : Deadline Status : Not Assigned Created by : plesaux Created on : 11/14/2005 9:26:43 PM ____________________________________________________________________________________________________ Telescope : GENERAL Create-date : 3/16/2006 9:18:34 AM Problem Short Description : Lock-out procedure requires interlock(s) on each telescope. Action : Locate and provide the signals required. Action Log : 4/11/2006 3:06:21 PM gandreon Ricardo will provide a list of available signals and of the one that could be created (like 360 dome) to be submitted to the safety commettee. 6/6/2006 2:47:23 PM gandreon Report sent to A Pizarro. Responsible : Engineering (Electronics) Status : Completed Deadline : 5/31/2006 12:00:00 AM Deadline Status : Pending Created by : gandreon Created on : 3/16/2006 9:18:34 AM ____________________________________________________________________________________________________ Telescope : GENERAL Create-date : 3/28/2006 4:46:09 PM Problem Short Description : Status of telephone lines to gate in Pelicano is worsening. During winter they will become unusable during rainy days. Action : Install a wireless connection for data, to ensure Tram access. Action Log : 4/5/2006 8:39:55 AM gandreon Prepare PR on Job 607. 4/19/2006 9:01:05 AM gandreon PR placed. It will not include VoIP for the time being. 5/2/2006 3:49:19 PM gandreon Purchase clarified with DISC. Waiting for delivery. 6/6/2006 2:48:20 PM gandreon This week the antennas will be mounted (subject to Sofi maintenance). Responsible : Software&Commun.Supp.T. Status : Assigned Deadline : Deadline Status : Pending Created by : gandreon Created on : 3/28/2006 4:46:09 PM ____________________________________________________________________________________________________ Telescope : GENERAL Create-date : 5/9/2006 3:57:51 PM Problem Short Description : Problem with Endesa power supply may cause extensive damage. Action : Protectors (like missing phase detection) should be installed. This action is likely to become a CRE once full cost of the change is evaluated. Action Log : Responsible : Maintenance Dep. Status : New Deadline : Deadline Status : Not Assigned Created by : gandreon Created on : 5/9/2006 3:57:51 PM ____________________________________________________________________________________________________ Telescope : GENERAL Create-date : 7/11/2006 10:14:31 AM Problem Short Description : Some alarm automatic dialing seams not to work. Action : The functionality of each dialer connected to telescope/instrument alarms should be verified. After this, a periodic maintenance task should be added to Maximo. Action Log : Responsible : Maintenance Dep. Status : New Deadline : Deadline Status : Not Assigned Created by : plesaux Created on : 7/11/2006 10:14:31 AM ____________________________________________________________________________________________________