No representative from Maintenance Dep. attended the meeting. Corresponding items not reviewed. Generated by ARS on 9/27/2005 2:44:46 PM ACTION ITEMS LIST FOR ENGINEERING, MAINTENANCE, AND LOGISTIC Telescope : ESO NTT Create-date : 6/14/2005 2:49:14 PM Problem Short Description : Increase between 3 and 10 times the efficiency of the calibration lamp for EMMI in echelle mode Action : Locate, procure, install, and test a different type of calibration lamp. Action Log : 6/20/2005 9:49:37 AM agilliot The new lamp type is requested to Paranal for a test, if spare exists. 7/5/2005 2:26:11 PM gandreon No answer yet. 7/9/2005 11:52:43 AM agilliot Received answer concerning the normal lamp type and again requested with a lamp sketch ... 7/19/2005 3:59:41 PM gihle Lamps purchase request was sent. Now waiting for their arrival. 8/17/2005 10:23:06 AM agilliot Probable delay due to the holiday season in Europe 8/30/2005 2:19:37 PM gandreon AGI did contact the provider directly at the end of July. Waiting for delivery. 9/6/2005 2:34:14 PM gandreon The PO has a delivery date (in Garching) of 31/8 Responsible : Engineering (Instrum.) Status : Assigned Deadline : Deadline Status : Not Assigned Created by : gandreon Created on : 6/14/2005 2:49:14 PM ____________________________________________________________________________________________________ Telescope : ESO NTT Create-date : 8/23/2005 3:25:54 PM Problem Short Description : During eight year an even decrease of efficiency of 50% has been recorded for all EMMI calibration lamps. Action : Since the most likely common component that may have degraded is the integrating sphere, the interior should be recoated with standard reflecting painting (Barium Sulfate) Action Log : 8/30/2005 5:33:49 PM agilliot Effect is present for all lamps either directly attached or not to the sphere. Coating of the sphere ageing could be a reason A new fresh one with BaSO4 coating will be done and all lamps must be tested again before closing the action 9/3/2005 11:29:59 AM agilliot Recoating was foreseen this saturday morning but because of the ballast failure of the lamp during the night repair and calibration were done instead. Will be postponed until schedule concordance between optician and Emmi off period 9/20/2005 3:36:58 PM gandreon Recoating done. Waiting for report from P Le Saux. 9/20/2005 6:22:45 PM plesaux light level measured by MonitCaLamp template is in average 50% than during the previous months. here comes a table of several lamps light levels : the maximum ever is marked 100% . Fri Oct 23 17:30:41 1998 Th 7026 35706 5 60% Sat Aug 4 13:30:35 2001 Th 11253 58851 5 100% Wed Sep 7 12:25:54 2005 Th 5636 28457 5 59% Fri Sep 9 13:24:02 2005 Th 9467 47616 5 82% Thu Mar 11 14:27:57 1999 He 34951 35524 1 76% Fri Feb 9 15:05:27 2001 He 46217 46793 1 100% Sat Apr 9 15:47:43 2005 He 28572 28848 1 60% Fri Sep 9 14:04:29 2005 He 46443 46725 1 100% Fri Oct 23 15:40:34 1998 Ar 48455 49028 1 96% Sat Aug 25 19:08:37 2001 Ar 50423 50999 1 100% Wed Sep 7 12:24:25 2005 Ar 35146 35426 1 70% Fri Sep 9 13:22:31 2005 Ar 47301 47583 1 94% Fri Oct 23 15:25:24 1998 Ne 887 31629 35 72% Sat Aug 25 19:04:35 2001 Ne 1223 43389 35 100% Wed Sep 7 12:20:02 2005 Ne 662 23459 35 54% Fri Sep 9 13:57:00 2005 Ne 945 33341 35 77% Fri Oct 23 15:33:21 1998 FFRed 19879 40331 2 90% Sat Jan 22 12:20:13 2000 FFRed 22075 44727 2 100% Wed Sep 7 12:13:13 2005 FFRed 9843 19966 2 45% Fri Sep 9 13:10:58 2005 FFRed 14415 29112 2 65% Fri Oct 23 15:23:03 1998 FFBlue 8376 25702 3 73% Sat Oct 16 15:25:14 1999 FFBlue 11624 35451 3 100% Wed Sep 7 12:15:43 2005 FFBlue 4683 14330 3 40% Fri Sep 9 13:13:34 2005 FFBlue 6712 20417 3 57% Responsible : Engineering (Instrum.) Status : Closed Deadline : 9/13/2005 12:00:00 AM Deadline Status : Closed on Time Created by : gandreon Created on : 8/23/2005 3:25:54 PM ____________________________________________________________________________________________________ Telescope : ESO NTT Create-date : 9/5/2005 9:14:18 AM Problem Short Description : TCCD & SCCD Cooling System water leak and/or over pressure protection Action : Stop the cooling system in case of water leak or flow pressure out of the range. Also provide warning alarms for preventive actions (as it was done at the 360 some time ago). Action Log : Responsible : Engineering (Mechanics) Status : Assigned Deadline : Deadline Status : Not Assigned Created by : ebarrios Created on : 9/5/2005 9:14:18 AM ____________________________________________________________________________________________________ Telescope : ESO NTT Create-date : 9/12/2005 10:53:45 PM Problem Short Description : Rotator B Init workaround Action : it's been shown that initializations done with rotator B in 10 degress instead 0 are more reliable, i.e. no problem during operation. To keep control on our daily startups the requirement is to redefine the parking position to 10 degrees. Action Log : 9/20/2005 9:12:51 AM ikastine Installed and commsioned 14 of Sep. Responsible : Engineering (Software) Status : Closed Deadline : 9/20/2005 12:00:00 AM Deadline Status : Closed on Time Created by : ebarrios Created on : 9/12/2005 10:53:45 PM ____________________________________________________________________________________________________ Telescope : ESO NTT Create-date : 9/18/2005 12:09:32 PM Problem Short Description : no access to dome lamps control from wsusi Action : please allow access to lt5m3 from wsusi as it already works from wsofi and wemmi : this is necessary to allow automatic control of flat field levels. Action Log : Responsible : Engineering (Software) Status : Assigned Deadline : 10/4/2005 12:00:00 AM Deadline Status : Pending Created by : plesaux Created on : 9/18/2005 12:09:32 PM ____________________________________________________________________________________________________ Telescope : ESO 360 Create-date : 8/23/2005 3:26:49 PM Problem Short Description : EFOSC 2 slit is in bad shape. Action : A new one should be procured and installed. Action Log : 8/30/2005 2:23:35 PM gandreon The PR to the belgian firm that provide these slits will be prepared this week. 8/30/2005 5:34:33 PM agilliot Labelcomat has been our provider for these slits ... a new order must be done .. 9/2/2005 8:51:21 AM agilliot Drawing of the slit are mising and must be repeated to proceed with the order. A specail set of 90deg rotated slit must be also prepared. 9/6/2005 2:35:44 PM gandreon J Carlos will make the drawing this week. 9/13/2005 2:53:04 PM gandreon Information is ready. Pls issue the PR asap. 9/23/2005 12:40:38 PM agilliot Drawings found .... to be updated asap for the ordering (not urgent anyway) 9/27/2005 2:41:54 PM gandreon EAR will make exact measurement of existing slit. Responsible : Engineering (Instrum.) Status : Assigned Deadline : Deadline Status : Not Assigned Created by : gandreon Created on : 8/23/2005 3:26:49 PM ____________________________________________________________________________________________________ Telescope : ESO 360 Create-date : 9/12/2005 10:27:32 PM Problem Short Description : 360 Old computer room Air Condition PWR breaker Action : Current system should have an independent power breaker. Now if the light bulbs burns out power breaker will be off and the air conditioning too. Please make it independent Action Log : Responsible : Infrastructure Support Group Status : Assigned Deadline : 9/27/2005 12:00:00 AM Deadline Status : Pending Created by : ebarrios Created on : 9/12/2005 10:27:32 PM ____________________________________________________________________________________________________ Telescope : ESO 360 Create-date : 9/19/2005 5:21:05 PM Problem Short Description : darken EFOSC MOS plates Action : darken 140 EFOSC MOS plates which have been rescued by Mechanics Action Log : 9/20/2005 3:39:05 PM gandreon Some 40 to be delivered this week. 9/27/2005 2:42:22 PM gandreon Not done. Another try this week. Responsible : Engineering (Mechanics) Status : Assigned Deadline : 10/4/2005 12:00:00 AM Deadline Status : Pending Created by : plesaux Created on : 9/19/2005 5:21:05 PM ____________________________________________________________________________________________________ Telescope : ESO 360 Create-date : 9/20/2005 3:43:53 PM Problem Short Description : Malfunctions in HARPS air conditioning are indirectly detected after day(s). Action : Connect this Airco to the alarm system. Action Log : Responsible : Maintenance Dep. Status : Assigned Deadline : Deadline Status : Not Assigned Created by : gandreon Created on : 9/20/2005 3:43:53 PM ____________________________________________________________________________________________________ Telescope : ESO 360 Create-date : 9/27/2005 2:38:18 PM Problem Short Description : Presence of stabilized power inside the air conditioning control panel is not detectable. Action : Add a status light to the panel. Action Log : Responsible : Maintenance Dep. Status : Assigned Deadline : Deadline Status : Not Assigned Created by : gandreon Created on : 9/27/2005 2:38:18 PM ____________________________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : 8/15/2005 8:14:38 PM Problem Short Description : Default parameter values in FEROS TCCD E2P2 Real Time Display Panel Action : Please set the default values for the follwoing parameters at startup of the panel: Object Fibre position: 496.50, 254.50 Sky Fibre position: 133.00,253.50 Loop Time: 4sec Integration Time: 0.001sec Action Log : 8/24/2005 6:51:20 PM jreveco done at e2p2gui 2.39 and e2p2ag 2.21. It will be tested on September 16th 8/30/2005 2:24:06 PM gandreon Commissioning foreseen on 9/16. 9/22/2005 8:09:46 AM plesaux Verified OK. Can be closed Responsible : Engineering (Software) Status : Closed Deadline : 9/16/2005 12:00:00 AM Deadline Status : Pending Created by : jpritcha Created on : 8/15/2005 8:14:38 PM ____________________________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : 9/20/2005 7:50:58 AM Problem Short Description : replace Nitrogen Gas by Dry Air Action : replace Nitrogen Gas by Dry Air from Mirror 1 support system as in Paranal Action Log : 9/20/2005 3:40:12 PM gandreon A system similar to the one used at PAO will be manifactured. Responsible : Engineering (Mechanics) Status : Assigned Deadline : Deadline Status : Not Assigned Created by : plesaux Created on : 9/20/2005 7:50:58 AM ____________________________________________________________________________________________________ Telescope : DIMM Create-date : 9/27/2005 2:36:57 PM Problem Short Description : All sky camera needs to be resetted from time to time. Climbing to the platform at night is dangerous. Action : Design some remote control for switching off and on the camera. Action Log : Responsible : Engineering (Electronics) Status : New Deadline : Deadline Status : Not Assigned Created by : gandreon Created on : 9/27/2005 2:36:57 PM ____________________________________________________________________________________________________ Telescope : SAFETY Create-date : 5/3/2005 3:13:13 PM Problem Short Description : Fire alarm is not detected directly from people at Ritz. Action : Prepare a plan for the installation of audible and visible signaling for alarms triggered in Ritz, 360, 220, ntt, and danish 154. Action Log : 5/10/2005 2:51:54 PM gandreon Written requirements will be circulated by Safety Engineer for review, followed by an implementation plan. 5/25/2005 9:27:10 AM gandreon Waiting for comments to distributed User requirements 5/31/2005 2:39:14 PM gandreon Comments have been received and they will be taken into account in the second release of the requirements. 7/19/2005 4:02:08 PM gihle The new safety engineer (Andres Pizarro) will contact R.Aguilar in order to send this new document. It is necessary to give priority to this issue as the external provider is waiting to continue their work. 8/16/2005 3:04:07 PM gandreon Requirement document completed. Please distribut it to safety committee members for review. 8/23/2005 3:28:24 PM gandreon F Ruseler will be contacted for approval. After that, LAG will ask for a quotation. 8/30/2005 2:27:34 PM gandreon Quotation ready (~2 M$). Safety action 501.05 will be discussed tomorrow in Safety Meeting. 9/6/2005 2:36:44 PM gandreon Plan delivred and approved. Contractor is on the mountain installing the equipment. Responsible : Infrastructure Support Group Status : Closed Deadline : 8/31/2005 12:00:00 AM Deadline Status : Closed on Time Created by : gandreon Created on : 5/3/2005 3:13:13 PM ____________________________________________________________________________________________________ Telescope : SAFETY Create-date : 9/13/2005 2:56:03 PM Problem Short Description : There is no access to the external parts of the Ritz air conditioning located under the building. Action : Please make a walkable track for inspection and maintenance of these equipment. Action Log : 9/27/2005 2:42:44 PM gandreon Planned by F Luco. Responsible : Logistics(Site Maint.) Status : Assigned Deadline : Deadline Status : Not Assigned Created by : gandreon Created on : 9/13/2005 2:56:03 PM ____________________________________________________________________________________________________ Telescope : RITZ Create-date : 6/21/2005 2:43:19 PM Problem Short Description : Insufficient illumination on some desks Action : Install new lamps hanging from the ceiling Action Log : 7/27/2005 3:12:47 AM gandreon Lamps will be purchased by SciOps. 8/30/2005 2:29:57 PM gandreon JMI/EMA should select the lamps within three months of the opening of this point (that is before September 21), or it will be rejected. If any problem, pls comment here. 9/13/2005 2:54:09 PM gandreon Deadline for the lamps procurement is now mid October. 9/26/2005 10:23:47 PM plesaux lamps bought and sent to La Silla Responsible : Logistics(Site Maint.) Status : Assigned Deadline : Deadline Status : Not Assigned Created by : gandreon Created on : 6/21/2005 2:43:19 PM ____________________________________________________________________________________________________ Telescope : GENERAL Create-date : 6/28/2005 4:54:21 PM Problem Short Description : New network connections are required in the Engineering building and in UPS rooms. Action : Intall the access points according to Percy list. Action Log : 7/15/2005 9:57:53 AM gihle IT is trying to find the tools required for this work. 7/19/2005 4:04:38 PM gihle Mechanics should define where and the number of points required in the workshop. 8/9/2005 3:08:29 PM gandreon Rescoped since 30+4 access points are required. 9/6/2005 2:37:37 PM gandreon The access points for Software are urgent and will be given priority. 9/6/2005 2:39:58 PM gandreon List of points: Software Premises ================= - Future IKA/Programmers office : 4 network point in wall by the window. - Future Programmers office : 2 + 2 network points by the window wall. In this office there are already 4 points placed. - Computers Office : 2 + 2 network points in walls by the door, and in front of the wall Mechanics Premises ================== - Mechanics Office : 2 network points by the north window. move 2 existing points in the east wall from the corner, to center of the wall - Assembly Office : restore previously existing points that were move to CNC machine to this office. 2 network points by the CNC machine 2 network point by pilar of the south window This gives a total of 16 new network points. 9/27/2005 2:43:55 PM gandreon Temporary installation in place. To be replaced by final one asap. Responsible : Software&Commun.Supp.T. Status : Assigned Deadline : 9/28/2005 12:00:00 AM Deadline Status : Pending Created by : gandreon Created on : 6/28/2005 4:54:21 PM ____________________________________________________________________________________________________ Telescope : GENERAL Create-date : 7/19/2005 3:54:23 PM Problem Short Description : Dewars and transfer lines are not identified for a proper maintenance. Action : To label for identification dewars and transfer lines with a secure system Action Log : 8/23/2005 3:32:31 PM gandreon L Gonzales is sick. Posponed to his following turno. 8/30/2005 2:30:42 PM gandreon LGO will arrive this Friday, hopefully to work on this point. 9/20/2005 3:40:53 PM gandreon Labels manufactured. To be installed. Responsible : Engineering (Mechanics) Status : Assigned Deadline : 8/31/2005 12:00:00 AM Deadline Status : Pending Created by : gihle Created on : 7/19/2005 3:54:23 PM ____________________________________________________________________________________________________ Telescope : GENERAL Create-date : 8/16/2005 2:59:43 PM Problem Short Description : New offices for Software developers are not equipped with UPS and related sockets. Action : Prepare a plan with the list and position of new sockets and the related shopping list. Action Log : 8/18/2005 5:26:44 PM laguila En la nueva sala laboratorio de software en edificio de ingienería se consideraría lo siguiente: - 18 enchufes de UPS en circuitos monofásicos - 2 enchufes de UPS en circuitos trifásicos Se considera una potencia máxima a utilizar a futuro de UPS en 13.3KVA ( 10KW ) EL suministro de energía se haría desde UPS en Tel. 2.2 Esta unidad es de 40KVA y actualmente se utilisan 8.5KVA en Tel. 2.2 Por lo tanto no habría problema para, el suministro desde esta unidad ya que quedaría una potencia remanente de aproximado 15KVA para futuros usos en telescopio 2.2 Costos de instalación desde UPS Tel. 2.2 ( Materiales ) - Cable de 5x25 mm2 ( 400mts) =EUR 5.243,1 - Tablero de dist. =EUR 526,9 - Canaletas - accesorios =EUR 466,9 - materiales varios =EUR 230,7 Total..........................................=EUR 6.467,6 Se consideran 2 Técnicos para el Trabajo de instalación Tiempo estimado 2 Semanas ( 160 HH ) 8/23/2005 3:34:11 PM gandreon Given the amount, an approval from JSP is required once that the total cost of the move will be known. 9/6/2005 2:40:52 PM gandreon On hold until Sofware moves to Engineering building. Responsible : Infrastructure Support Group Status : Assigned Deadline : Deadline Status : Not Assigned Created by : gandreon Created on : 8/16/2005 2:59:43 PM ____________________________________________________________________________________________________ Telescope : GENERAL Create-date : 8/16/2005 3:01:13 PM Problem Short Description : New computer room used by software developer is not air conditioned. Action : Move the equipment from the old computer room to the new one. Action Log : 8/23/2005 3:34:43 PM gandreon On hold, until the move is approved and financed by JSP. 8/29/2005 11:34:41 AM laguila Cost approximate moving equipment to new lab. in building ingieneria EUR 340,00 plus 70 HH 9/6/2005 2:41:19 PM gandreon On hold until Sofware moves to Engineering building. Responsible : Infrastructure Support Group Status : Assigned Deadline : Deadline Status : Not Assigned Created by : gandreon Created on : 8/16/2005 3:01:13 PM ____________________________________________________________________________________________________ Telescope : GENERAL Create-date : 9/19/2005 7:55:06 AM Problem Short Description : Change operator's generic name in TCS data bases Action : ' cambiar en la base de datos del TCS de NTT y 2p2 en nombre del operador, en Ntt actualmente es " NTT-TIO" y debe ponerse " I. CONDOR" en el 2p2 debe ir "I; CONDOR" el 3p6 ya tiene el " I, CONDOR" de todas maneras revisarlo, TODOS headers de los archivos de los telescopios de LA Silla ( archivos fits) deben ir con estos nombres, esta es una orden del Director, Jason. Action Log : Responsible : Engineering (Software) Status : Assigned Deadline : 10/4/2005 12:00:00 AM Deadline Status : Pending Created by : plesaux Created on : 9/19/2005 7:55:06 AM ____________________________________________________________________________________________________