Generated by ARS on March 18, 1999 3:30:16 PM ACTION ITEMS LIST FOR SUPPORT TEAMS AND INFRASTRUCTURE Telescope : ESO NTT Create-date : September 30, 1998 6:18:44 PM Problem Short Description : The best place for Dome Flat Field lamps is too high and presents risks when changing the lamps. Action : To build a special slip-support allowing the displacement of the FF lamps array up and down. On this way the operator could take the lamps down for replacing the burned ones and then relocate the lamps on the working position. Action Log : November 05, 1998 2:50:05 PM gandreon Material ordered was only partially dellivered (half of requested rails). Deadline changed. November 19, 1998 9:54:18 AM weckert Work will start today in the workshop. January 07, 1999 2:57:51 PM gandreon Two rails still missing (late delivery) February 18, 1999 2:59:13 PM gandreon Rails arrived. To be mounted within two turno. Responsible : Mechanics Support Team Deadline : December 20, 1998 2:00:00 AM Deadline Status : Overdue ________________________________________________________________________________ Telescope : ESO NTT Create-date : October 27, 1998 2:46:15 PM Problem Short Description : Emergency EXIT Lamps Refurbishments needed. Action : When occurred a General Power failure,our Emergency Exits System doesn't work. We needed a Reliable System. First priority is to repair the exisiting lamps. Install the emergency system on the Control Room EXIT stair. The Circular corridor. Emergency Doors specially. Action Log : November 05, 1998 2:50:41 PM gandreon GAN will have a look to the battery replacement problem. January 07, 1999 2:58:22 PM gandreon Arrived. They will be installed this week. January 14, 1999 3:48:46 PM gandreon Emergency lamps will be installed as soon as the TT will decide where to put them. However, more signal lamp (with just the "Exit" indication) are needed. TT will provide number and locations of these signal lamps. February 01, 1999 1:49:08 PM gandreon Catalog for the selection of appropiate item provided to the TT. Waiting for answer. March 04, 1999 3:44:13 PM gandreon PR has been issued according to list provided by NTTT. March 11, 1999 2:59:06 PM gandreon PO for urgent signals is now out. Other lamps were no longer availables and suggested replacements are very expensive. Some other model has to be found. Responsible : Infrastructure Support Group Deadline : November 15, 1998 2:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO NTT Create-date : November 05, 1998 2:46:23 PM Problem Short Description : There is condensation on the front window of SOFI under certain conditions. Action : Mechanical modification to the cover in front of the window may solve the problem. The problem is urgent since this is the period of the year that is most affected by condensation. We need a solution as soon as possible. Please move back the deadline! Action Log : December 30, 1998 2:43:50 PM gandreon Problem became urgent due to atmosferic conditions during summer. A prompt delivery is required by the TT. January 07, 1999 2:59:16 PM gandreon It only affect SOFI because SUSI has its own system (N2). Responsible : Mechanics Support Team Deadline : March 31, 1999 2:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO NTT Create-date : November 05, 1998 2:47:52 PM Problem Short Description : A stand for SOFI handling tool is required. Action : It should be prepared. Action Log : Responsible : Mechanics Support Team Deadline : March 31, 1999 2:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO NTT Create-date : December 26, 1998 4:38:33 AM Problem Short Description : SofI's CCC needs protection against power and A/C failure Action : Every time there is a power cut and/or an air conditioning failure, SofI's CCC stops. As these events are quite common, and the manual is too heavy for the quick reaction requested, the INC will provide: - Simplified check lists for most common events. - Training to NTTT operational people and to detector technicians. Action Log : February 22, 1999 12:30:23 PM uweilenm A new training will be organized in March for both turnos. March 11, 1999 3:00:08 PM gandreon Preparation of the condensed manual is being delayed. New deadline was agreed. Responsible : Instrumentation Support Team Deadline : March 31, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO NTT Create-date : January 20, 1999 11:23:25 PM Problem Short Description : boxes needed for filters Action : Almost one year ago , we requested filter boxes for EMMI and SUSI2 in an action point meeting. We were told that - workshop was too workloaded - the kind of boxes we always used until now at NTT are unnecessarily expensive and that it should be possible to buy some from a catalog . We therfore got a catalog from W. Eckert and after agreeing with Alain Giliotte we ordered 20 units of the model which better looked to fit our needs FOR TEST. It appears CLEARLY that these boxes are very cumbersome and even dangerous to contain filters, specially DM 8000 ones. So we still do not have a safe filter storing solution at NTT. Our ideal solution is to get maufactured manufactured anywhere 15 susi2 filter boxes ( 9 filters to arrive this year ) 5 emmi filte boxes ( spares ) 10 transparent lids ( to replace opaque emmi lids) The models we have in use now are satisfacory except opaque emmi and a little shape detail on susi2 lids. Action Log : February 03, 1999 4:09:13 PM gihle The time required to manufacture these boxes is : - To make the filter boxes, SUSI2 or EMMI : 3.5 hours each box plus cover. Total: 70 hours. - To make the transparent covers : 2 hours each. Total : 20 hours All material must be ordered under NTT budget. February 11, 1999 2:57:29 PM gandreon It will be carried out as background job. Few boxes are supposed to be delivered fairly soon. Responsible : Mechanics Support Team Deadline : July 31, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO NTT Create-date : February 14, 1999 5:26:14 PM Problem Short Description : Plan to mount SHARP at NTT instead of SuSI2 A and/or B Action : The SHARP instrument has to be mounted on the NTT in June. we would like to know the feasibility/requirements to install it on the A adaptor, instead of SuSI2 (either/or A or B-dummy). The alternative would be to remove both instruments and re-mount the old flange... Action Log : March 18, 1999 3:24:13 PM gandreon Gerardo wants to discuss it with Ueli before coming to a conclusion. Responsible : Mechanics Support Team Deadline : March 20, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 360 Create-date : December 17, 1998 3:27:02 PM Problem Short Description : New MOS plates need proper cutting after punching. Action : A suitable cutting device should be manufactured. Action Log : Responsible : Mechanics Support Team Deadline : May 15, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 360 Create-date : January 14, 1999 3:43:21 PM Problem Short Description : Offset values for EFOSC encoder wheels are hardcoded in program. Action : An engineering panel should be implemented for easy change of offset values of the three wheels. Action Log : February 25, 1999 3:13:06 PM gandreon The programmer reported that it's a lot of work for an operation seldomly needed. Instead, she can prepare half a page with the instruction that any programmer can apply in order to change these values directly in the data base when needed. Responsible : Software&Commun.Supp.T. Deadline : March 10, 1999 12:00:00 AM Deadline Status : Overdue ________________________________________________________________________________ Telescope : ESO 360 Create-date : February 01, 1999 1:56:40 PM Problem Short Description : Autoguider on slit is required urgently for CASPEC. Action : To be enabled. Action Log : February 08, 1999 8:49:57 AM jibsen Some modifications has been studied for enableing the feature, but the lack of enough test time made impossible to install it. A technical night is required to complete the task. February 18, 1999 3:01:03 PM gandreon To be done during set-up night if not feasible during next week's technical time. Required also for CES fibre. February 25, 1999 3:14:17 PM gandreon Test done for the CES fiber. Deadline changed for the Caspec test (it must be mounted). Responsible : Software&Commun.Supp.T. Deadline : May 19, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 360 Create-date : February 04, 1999 11:16:29 AM Problem Short Description : There is not a procedure to operate on the auxiliary system for M1 air and telescope oil Action : Provide a schematic diagram with lines, valves, test gauges and normal/abnormal conditions. Provide a step by step procedure on how to do the by-pass to the uaxiliary system for M1 air and telescope oil. Action Log : March 13, 1999 6:50:40 PM gihle THe Hydraulic Plant and Hydrostatic Bearings are described in the Maintenance Manual, Number 7, Oct.1976, W.Richter and F.Hoffmann. The air compressor and pneumatic control device is clearly described in the Maintenance Manual, Number 3, Mirrors, Cells, Shutters of D.Plathner. January 1977. Both Manuals are in the 3.6m Documentation Room. Responsible : Mechanics Support Team Deadline : March 30, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 360 Create-date : February 08, 1999 5:32:29 PM Problem Short Description : Lost batches in ins3p6. Action : Old disk should be reinstalled to recover them. Action Log : February 18, 1999 3:01:50 PM gandreon Deadline changed to beginning of CASPEC run. Responsible : Software&Commun.Supp.T. Deadline : May 20, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 360 Create-date : February 18, 1999 2:55:34 PM Problem Short Description : Something may be loose inside CASPEC. Action : It should be opened and checked before next run. Action Log : February 25, 1999 12:04:03 PM agilliot Instabilities in Caspec on cross-dispersion has been reported since long time and was a pending problem. The long camera was suspected at that time. The spectrum shift was around 4 or 5 pixels in cross-dispersion for large telescope ZD moves. It was then requested to the astronomer to perform Th calibration for each telescope orientation to monitor the spectrum shift. If the spectrum shift is now larger, something new occured of course and must be investigated. If the shift is about the same values as found in the past then the required work is more important and not justified if the instrument is only requested for one more run before the decomissioning. Alain Gilliotte March 11, 1999 11:04:45 AM agilliot Same comments done on Problem report. The caspec should be installed on second floor to check the performances Responsible : Instrumentation Support Team Deadline : May 20, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 360 Create-date : February 25, 1999 3:06:56 PM Problem Short Description : Coude' hole is causing chimney effect in front of main mirror. Action : A permanent, opaque cover should be manufactured to replace the temporary, plastic one now in place. Action Log : Responsible : Mechanics Support Team Deadline : May 30, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 360 Create-date : March 04, 1999 3:40:57 PM Problem Short Description : UT/ST time display is needed in new control room. Action : Purchase and installation of a fiber splitter is required. A fiber from TCS rack to the new control room is also required. Action Log : Responsible : Electronics Support Team Deadline : March 14, 1999 12:00:00 AM Deadline Status : Closed on Time ________________________________________________________________________________ Telescope : ESO 360 Create-date : March 18, 1999 3:21:18 PM Problem Short Description : When system gets stuck, real troubleshooting is difficult for lack of information on status. Action : A procedure for dumping testescope status into log file at crashes should be prepared. Action Log : Responsible : Software&Commun.Supp.T. Deadline : April 21, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 360 Create-date : March 18, 1999 3:22:07 PM Problem Short Description : No emergency lights are in the two entrance rooms. Action : They should be purchased and installed. Action Log : Responsible : Infrastructure Support Group Deadline : April 30, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : February 01, 1999 1:55:01 PM Problem Short Description : Three workstations at 2.2 are accessible from outside LSO. Action : They access should be disabled. Primary option is the firewall at HQ. If not feasible, a filter should be applied in the main router of ls.eso.org. Action Log : February 08, 1999 10:58:02 PM fgutierr There is no router at the 2.2 meter telescope. This action can be implemented when the new backbone router will be installed at the 2.2m MPI tel February 11, 1999 3:04:25 PM gandreon SERCo should be contacted by system administrator in order to check out if the firewall is active. In this case the SWC will formalize the request to SERCo on behalf of the MET. March 11, 1999 3:08:28 PM gandreon Direct access from outside eso.org has been disabled. Responsible : Software&Commun.Supp.T. Deadline : March 11, 1999 12:00:00 AM Deadline Status : Closed on Time ________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : March 04, 1999 3:35:42 PM Problem Short Description : Axial air support system is causing aberrations. Action : It needs an overhaul. Action Log : March 04, 1999 3:35:42 PM gandreon To be done during technical time on 27-29 March. Responsible : Mechanics Support Team Deadline : March 29, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : March 04, 1999 3:37:30 PM Problem Short Description : Control room will be rearranged. Action : Support is required during the rearrangment to switch-off/on equipments ant test them afterward. Action Log : March 04, 1999 3:37:30 PM gandreon To be done during test time on 27-29 March. Responsible : Software&Commun.Supp.T. Deadline : March 29, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : March 04, 1999 3:38:37 PM Problem Short Description : Program 'rlist' does not work anymore. Action : It should be updated for new tape format. Action Log : March 11, 1999 3:09:38 PM gandreon It is an application program maintained by MET (E Robledo). Responsible : Software&Commun.Supp.T. Deadline : Deadline Status : Closed on Time ________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : March 11, 1999 11:50:42 AM Problem Short Description : Filter characterization needed. Action : WFI filters should be introduced in the ESO filter database. Action Log : Responsible : Instrumentation Support Team Deadline : April 30, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : DAN 154 Create-date : October 03, 1998 9:38:17 PM Problem Short Description : Adaptor VME exhaust vents near mirror cell... Action : An exhaust extraction hood, tube and fan should be installed. The design should be similar to that of the Dutch telescope, i.e. a `chimney' is required in the hood in case of extraction fan failure. Action Log : October 08, 1998 4:25:11 PM gandreon To be approved by LSO Director. December 30, 1998 2:49:32 PM gandreon Quotation from Mechanics is pending. January 07, 1999 2:55:06 PM gandreon Quotation from mechanics is urgent. January 25, 1999 1:36:27 PM gandreon Quotation is one week man. March 04, 1999 10:57:55 AM gandreon Decision from Director is expected. Responsible : Mechanics Support Team Deadline : Deadline Status : Not Assigned ________________________________________________________________________________ Telescope : DAN 154 Create-date : November 21, 1998 4:22:41 PM Problem Short Description : Safe ladder access to rotating part of the dome, working platform at dome top Action : (1) A safe access (ladder with cage) should be installed from the catwalk to the rotating part of the dome. (2) A working platform at the top of the dome is needed. Action Log : November 25, 1998 9:17:26 AM fluco The point Ner 1 was complete , and the point Ner 2 should be reassigned to mechanical team. They should build this platform. February 11, 1999 3:00:39 PM gandreon A structural check should be performed on the fiberglass dome before proceding. Some cracks have been observed. Responsible : Infrastructure Support Group Deadline : April 30, 1999 2:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 152 Create-date : November 29, 1998 6:23:18 AM Problem Short Description : Temperature alarm for CCD of FEROS Action : The CCD of FEROS is cooled from a continuous-flow dewar. If the pipe that runs from the dewar to the CCD gets blocked the CCD can heat up fairly fast, and nobody will in pirnciple notice it until it is to late. We would like to have an automatic temperature alarm, preferably one that warns our operations by beeper. Action Log : December 10, 1998 3:38:51 PM gandreon Signal to be investigated by ODT in CCD controller. January 14, 1999 3:54:56 PM gandreon Dialers on order had to be imported. Their delivery is delayed. February 01, 1999 1:50:01 PM gandreon To be done next week starting on 1/Feb/99. February 25, 1999 3:16:14 PM gandreon Installation completed. Numbers to be dialed have to be programmed now. Responsible : Infrastructure Support Group Deadline : January 07, 1999 12:00:00 AM Deadline Status : Closed with Delay ________________________________________________________________________________ Telescope : ESO 152 Create-date : February 17, 1999 3:47:28 PM Problem Short Description : B&C cables require re-arrangment Action : Support for tiding up cables such that (1) the optic fibre for the FEROS is not stretched for all rotator positions; and (2) the small control box is not being suspended by a small cable (this box should be secured, and not left to dangle. Action Log : Responsible : Electronics Support Team Deadline : March 12, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 152 Create-date : February 25, 1999 3:04:56 PM Problem Short Description : Alpha counterweight gets stuck from time to time. Action : An overhaul is needed. Action Log : Responsible : Mechanics Support Team Deadline : April 30, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : SEST Create-date : October 22, 1998 3:43:52 PM Problem Short Description : New M2 mirror will have to be mounted. Action : Detailed drawings of existing optics is required. Action Log : January 25, 1999 1:33:25 PM gandreon Project has been delayed by six months. March 10, 1999 3:08:45 PM weckert Detail drawings are not any longer neede, because I made allready a preliminary design, which contains all necessary information. Responsible : Mechanics Support Team Deadline : March 15, 1999 2:00:00 AM Deadline Status : Closed on Time ________________________________________________________________________________ Telescope : GENERAL Create-date : September 24, 1998 5:22:43 PM Problem Short Description : Observers cannot easily hook-up their laptops to LSO network. Action : A network plug and a modality for getting an IP address should be provided in each telescope control room and in the User computer room. Action Log : October 02, 1998 9:56:47 AM gandreon Nelson Munoz should provide a deadline. November 19, 1998 3:04:32 PM gandreon Repeaters have been ordered. A couple of days after the delivery will be needed to complete this point. January 14, 1999 3:55:47 PM gandreon Repeters arrived today. February 01, 1999 1:46:35 PM gandreon ...but they are for 110 V. Responsible : Software&Commun.Supp.T. Deadline : November 30, 1998 2:00:00 AM Deadline Status : Closed on Time ________________________________________________________________________________ Telescope : GENERAL Create-date : December 17, 1998 3:37:16 PM Problem Short Description : Only old MIDAS manuals are available. Action : Sets of manuals corresponding to the currently installed release should be requested to DMD and made available in user room and telescopes. Action Log : January 14, 1999 3:17:17 PM pglaves Manuals for NOV98 version of MIdas are beeing printed in Garching Older versions are not available anymore February 01, 1999 1:47:51 PM gandreon Delivery confirmed by end of February. Responsible : Software&Commun.Supp.T. Deadline : January 15, 1999 12:00:00 AM Deadline Status : Pending ________________________________________________________________________________ Telescope : GENERAL Create-date : February 25, 1999 11:58:24 AM Problem Short Description : Many of the large dewars used for the distribution of LN2 are either missing or have damaged caps. Action : Inspect all dewars, provide caps if missing, replace damaged caps. Action Log : March 14, 1999 3:07:51 PM gihle All dewars were controlled and the ones without caps were replaced with new cap and chain. Please, take care of dewars. They are delicate units. Responsible : Mechanics Support Team Deadline : April 30, 1999 12:00:00 AM Deadline Status : Closed on Time ________________________________________________________________________________