Generated by ARS on 03/11/99 15:13:51 ACTION ITEMS LIST FOR SUPPORT TEAMS AND INFRASTRUCTURE Telescope : ESO NTT Create-date : 09/30/98 17:18:44 Problem Short Description : The best place for Dome Flat Field lamps is too high and presents risks when changing the lamps. Action : To build a special slip-support allowing the displacement of the FF lamps array up and down. On this way the operator could take the lamps down for replacing the burned ones and then relocate the lamps on the working position. Action Log : 11/05/98 14:50:05 gandreon Material ordered was only partially dellivered (half of requested rails). Deadline changed. 11/19/98 09:54:18 weckert Work will start today in the workshop. 01/07/99 14:57:51 gandreon Two rails still missing (late delivery) 02/18/99 14:59:13 gandreon Rails arrived. To be mounted within two turno. Responsible : Mechanics Support Team Deadline : 12/20/98 02:00:00 Deadline Status : Overdue ________________________________________________________________________________ Telescope : ESO NTT Create-date : 10/27/98 14:46:15 Problem Short Description : Emergency EXIT Lamps Refurbishments needed. Action : When occurred a General Power failure,our Emergency Exits System doesn't work. We needed a Reliable System. First priority is to repair the exisiting lamps. Install the emergency system on the Control Room EXIT stair. The Circular corridor. Emergency Doors specially. Action Log : 11/05/98 14:50:41 gandreon GAN will have a look to the battery replacement problem. 01/07/99 14:58:22 gandreon Arrived. They will be installed this week. 01/14/99 15:48:46 gandreon Emergency lamps will be installed as soon as the TT will decide where to put them. However, more signal lamp (with just the "Exit" indication) are needed. TT will provide number and locations of these signal lamps. 02/01/99 13:49:08 gandreon Catalog for the selection of appropiate item provided to the TT. Waiting for answer. 03/04/99 15:44:13 gandreon PR has been issued according to list provided by NTTT. 03/11/99 14:59:06 gandreon PO for urgent signals is now out. Other lamps were no longer availables and suggested replacements are very expensive. Some other model has to be found. Responsible : Infrastructure Support Group Deadline : 11/15/98 02:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO NTT Create-date : 11/05/98 14:46:23 Problem Short Description : There is condensation on the front window of SOFI under certain conditions. Action : Mechanical modification to the cover in front of the window may solve the problem. The problem is urgent since this is the period of the year that is most affected by condensation. We need a solution as soon as possible. Please move back the deadline! Action Log : 12/30/98 14:43:50 gandreon Problem became urgent due to atmosferic conditions during summer. A prompt delivery is required by the TT. 01/07/99 14:59:16 gandreon It only affect SOFI because SUSI has its own system (N2). Responsible : Mechanics Support Team Deadline : 03/31/99 02:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO NTT Create-date : 11/05/98 14:47:52 Problem Short Description : A stand for SOFI handling tool is required. Action : It should be prepared. Action Log : Responsible : Mechanics Support Team Deadline : 03/31/99 02:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO NTT Create-date : 12/26/98 04:38:33 Problem Short Description : SofI's CCC needs protection against power and A/C failure Action : Every time there is a power cut and/or an air conditioning failure, SofI's CCC stops. As these events are quite common, and the manual is too heavy for the quick reaction requested, the INC will provide: - Simplified check lists for most common events. - Training to NTTT operational people and to detector technicians. Action Log : 02/22/99 12:30:23 uweilenm A new training will be organized in March for both turnos. 03/11/99 15:00:08 gandreon Preparation of the condensed manual is being delayed. New deadline was agreed. Responsible : Instrumentation Support Team Deadline : 03/31/99 00:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO NTT Create-date : 01/20/99 23:23:25 Problem Short Description : boxes needed for filters Action : Almost one year ago , we requested filter boxes for EMMI and SUSI2 in an action point meeting. We were told that - workshop was too workloaded - the kind of boxes we always used until now at NTT are unnecessarily expensive and that it should be possible to buy some from a catalog . We therfore got a catalog from W. Eckert and after agreeing with Alain Giliotte we ordered 20 units of the model which better looked to fit our needs FOR TEST. It appears CLEARLY that these boxes are very cumbersome and even dangerous to contain filters, specially DM 8000 ones. So we still do not have a safe filter storing solution at NTT. Our ideal solution is to get maufactured manufactured anywhere 15 susi2 filter boxes ( 9 filters to arrive this year ) 5 emmi filte boxes ( spares ) 10 transparent lids ( to replace opaque emmi lids) The models we have in use now are satisfacory except opaque emmi and a little shape detail on susi2 lids. Action Log : 02/03/99 16:09:13 gihle The time required to manufacture these boxes is : - To make the filter boxes, SUSI2 or EMMI : 3.5 hours each box plus cover. Total: 70 hours. - To make the transparent covers : 2 hours each. Total : 20 hours All material must be ordered under NTT budget. 02/11/99 14:57:29 gandreon It will be carried out as background job. Few boxes are supposed to be delivered fairly soon. Responsible : Mechanics Support Team Deadline : 07/30/99 23:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO NTT Create-date : 02/14/99 17:26:14 Problem Short Description : Plan to mount SHARP at NTT instead of SuSI2 A and/or B Action : The SHARP instrument has to be mounted on the NTT in June. we would like to know the feasibility/requirements to install it on the A adaptor, instead of SuSI2 (either/or A or B-dummy). The alternative would be to remove both instruments and re-mount the old adaptor... Action Log : Responsible : Mechanics Support Team Deadline : 03/20/99 00:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 360 Create-date : 12/17/98 15:27:02 Problem Short Description : New MOS plates need proper cutting after punching. Action : A suitable cutting device should be manufactured. Action Log : Responsible : Mechanics Support Team Deadline : 05/14/99 23:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 360 Create-date : 01/14/99 15:43:21 Problem Short Description : Offset values for EFOSC encoder wheels are hardcoded in program. Action : An engineering panel should be implemented for easy change of offset values of the three wheels. Action Log : 02/25/99 15:13:06 gandreon The programmer reported that it's a lot of work for an operation seldomly needed. Instead, she can prepare half a page with the instruction that any programmer can apply in order to change these values directly in the data base when needed. Responsible : Software&Commun.Supp.T. Deadline : 03/10/99 00:00:00 Deadline Status : Overdue ________________________________________________________________________________ Telescope : ESO 360 Create-date : 02/01/99 13:56:40 Problem Short Description : Autoguider on slit is required urgently for CASPEC. Action : To be enabled. Action Log : 02/08/99 08:49:57 jibsen Some modifications has been studied for enableing the feature, but the lack of enough test time made impossible to install it. A technical night is required to complete the task. 02/18/99 15:01:03 gandreon To be done during set-up night if not feasible during next week's technical time. Required also for CES fibre. 02/25/99 15:14:17 gandreon Test done for the CES fiber. Deadline changed for the Caspec test (it must be mounted). Responsible : Software&Commun.Supp.T. Deadline : 05/18/99 23:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 360 Create-date : 02/04/99 11:16:29 Problem Short Description : There is not a procedure to operate on the auxiliary system for M1 air and telescope oil Action : Provide a schematic diagram with lines, valves, test gauges and normal/abnormal conditions. Provide a step by step procedure on how to do the by-pass to the uaxiliary system for M1 air and telescope oil. Action Log : Responsible : Mechanics Support Team Deadline : 03/30/99 00:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 360 Create-date : 02/08/99 17:32:29 Problem Short Description : Lost batches in ins3p6. Action : Old disk should be reinstalled to recover them. Action Log : 02/18/99 15:01:50 gandreon Deadline changed to beginning of CASPEC run. Responsible : Software&Commun.Supp.T. Deadline : 05/19/99 23:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 360 Create-date : 02/18/99 14:55:34 Problem Short Description : Something may be loose inside CASPEC. Action : It should be opened and checked before next run. Action Log : 02/25/99 12:04:03 agilliot Instabilities in Caspec on cross-dispersion has been reported since long time and was a pending problem. The long camera was suspected at that time. The spectrum shift was around 4 or 5 pixels in cross-dispersion for large telescope ZD moves. It was then requested to the astronomer to perform Th calibration for each telescope orientation to monitor the spectrum shift. If the spectrum shift is now larger, something new occured of course and must be investigated. If the shift is about the same values as found in the past then the required work is more important and not justified if the instrument is only requested for one more run before the decomissioning. Alain Gilliotte 03/11/99 11:04:45 agilliot Same comments done on Problem report. The caspec should be installed on second floor to check the performances Responsible : Instrumentation Support Team Deadline : 05/19/99 23:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 360 Create-date : 02/25/99 15:06:56 Problem Short Description : Coude' hole is causing chimney effect in front of main mirror. Action : A permanent, opaque cover should be manufactured to replace the temporary, plastic one now in place. Action Log : Responsible : Mechanics Support Team Deadline : 05/29/99 23:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 360 Create-date : 03/04/99 15:40:57 Problem Short Description : UT/ST time display is needed in new control room. Action : Purchase and installation of a fiber splitter is required. A fiber from TCS rack to the new control room is also required. Action Log : Responsible : Electronics Support Team Deadline : 03/14/99 00:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : 02/01/99 13:55:01 Problem Short Description : Three workstations at 2.2 are accessible from outside LSO. Action : They access should be disabled. Primary option is the firewall at HQ. If not feasible, a filter should be applied in the main router of ls.eso.org. Action Log : 02/08/99 22:58:02 fgutierr There is no router at the 2.2 meter telescope. This action can be implemented when the new backbone router will be installed at the 2.2m MPI tel 02/11/99 15:04:25 gandreon SERCo should be contacted by system administrator in order to check out if the firewall is active. In this case the SWC will formalize the request to SERCo on behalf of the MET. 03/11/99 15:08:28 gandreon Direct access from outside eso.org has been disabled. Responsible : Software&Commun.Supp.T. Deadline : 03/11/99 00:00:00 Deadline Status : Closed on Time ________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : 03/04/99 15:35:42 Problem Short Description : Axial air support system is causing aberrations. Action : It needs an overhaul. Action Log : 03/04/99 15:35:42 gandreon To be done during technical time on 27-29 March. Responsible : Mechanics Support Team Deadline : 03/29/99 00:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : 03/04/99 15:37:30 Problem Short Description : Control room will be rearranged. Action : Support is required during the rearrangment to switch-off/on equipments ant test them afterward. Action Log : 03/04/99 15:37:30 gandreon To be done during test time on 27-29 March. Responsible : Software&Commun.Supp.T. Deadline : 03/29/99 00:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : 03/04/99 15:38:37 Problem Short Description : Program 'rlist' does not work anymore. Action : It should be updated for new tape format. Action Log : 03/11/99 15:09:38 gandreon It is an application program maintained by MET (E Robledo). Responsible : Software&Commun.Supp.T. Deadline : Deadline Status : Closed on Time ________________________________________________________________________________ Telescope : ESO/MPI 220 Create-date : 03/11/99 11:50:42 Problem Short Description : Filter characterization needed. Action : WFI filters should be introduced in the ESO filter database. Action Log : Responsible : Instrumentation Support Team Deadline : 04/29/99 23:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : DAN 154 Create-date : 10/03/98 20:38:17 Problem Short Description : Adaptor VME exhaust vents near mirror cell... Action : An exhaust extraction hood, tube and fan should be installed. The design should be similar to that of the Dutch telescope, i.e. a `chimney' is required in the hood in case of extraction fan failure. Action Log : 10/08/98 15:25:11 gandreon To be approved by LSO Director. 12/30/98 14:49:32 gandreon Quotation from Mechanics is pending. 01/07/99 14:55:06 gandreon Quotation from mechanics is urgent. 01/25/99 13:36:27 gandreon Quotation is one week man. 03/04/99 10:57:55 gandreon Decision from Director is expected. Responsible : Mechanics Support Team Deadline : Deadline Status : Not Assigned ________________________________________________________________________________ Telescope : DAN 154 Create-date : 11/21/98 16:22:41 Problem Short Description : Safe ladder access to rotating part of the dome, working platform at dome top Action : (1) A safe access (ladder with cage) should be installed from the catwalk to the rotating part of the dome. (2) A working platform at the top of the dome is needed. Action Log : 11/25/98 09:17:26 fluco The point Ner 1 was complete , and the point Ner 2 should be reassigned to mechanical team. They should build this platform. 02/11/99 15:00:39 gandreon A structural check should be performed on the fiberglass dome before proceding. Some cracks have been observed. Responsible : Infrastructure Support Group Deadline : 04/30/99 01:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 152 Create-date : 11/29/98 06:23:18 Problem Short Description : Temperature alarm for CCD of FEROS Action : The CCD of FEROS is cooled from a continuous-flow dewar. If the pipe that runs from the dewar to the CCD gets blocked the CCD can heat up fairly fast, and nobody will in pirnciple notice it until it is to late. We would like to have an automatic temperature alarm, preferably one that warns our operations by beeper. Action Log : 12/10/98 15:38:51 gandreon Signal to be investigated by ODT in CCD controller. 01/14/99 15:54:56 gandreon Dialers on order had to be imported. Their delivery is delayed. 02/01/99 13:50:01 gandreon To be done next week starting on 1/Feb/99. 02/25/99 15:16:14 gandreon Installation completed. Numbers to be dialed have to be programmed now. Responsible : Infrastructure Support Group Deadline : 01/07/99 00:00:00 Deadline Status : Closed with Delay ________________________________________________________________________________ Telescope : ESO 152 Create-date : 02/17/99 15:47:28 Problem Short Description : B&C cables require re-arrangment Action : Support for tiding up cables such that (1) the optic fibre for the FEROS is not stretched for all rotator positions; and (2) the small control box is not being suspended by a small cable (this box should be secured, and not left to dangle. Action Log : Responsible : Electronics Support Team Deadline : 03/12/99 00:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : ESO 152 Create-date : 02/25/99 15:04:56 Problem Short Description : Alpha counterweight gets stuck from time to time. Action : An overhaul is needed. Action Log : Responsible : Mechanics Support Team Deadline : 04/29/99 23:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : SEST Create-date : 10/22/98 14:43:52 Problem Short Description : New M2 mirror will have to be mounted. Action : Detailed drawings of existing optics is required. Action Log : 01/25/99 13:33:25 gandreon Project has been delayed by six months. 03/10/99 15:08:45 weckert Detail drawings are not any longer neede, because I made allready a preliminary design, which contains all necessary information. Responsible : Mechanics Support Team Deadline : 03/15/99 02:00:00 Deadline Status : Closed on Time ________________________________________________________________________________ Telescope : GENERAL Create-date : 09/24/98 16:22:43 Problem Short Description : Observers cannot easily hook-up their laptops to LSO network. Action : A network plug and a modality for getting an IP address should be provided in each telescope control room and in the User computer room. Action Log : 10/02/98 08:56:47 gandreon Nelson Munoz should provide a deadline. 11/19/98 15:04:32 gandreon Repeaters have been ordered. A couple of days after the delivery will be needed to complete this point. 01/14/99 15:55:47 gandreon Repeters arrived today. 02/01/99 13:46:35 gandreon ...but they are for 110 V. Responsible : Software&Commun.Supp.T. Deadline : 11/30/98 02:00:00 Deadline Status : Closed on Time ________________________________________________________________________________ Telescope : GENERAL Create-date : 12/17/98 15:37:16 Problem Short Description : Only old MIDAS manuals are available. Action : Sets of manuals corresponding to the currently installed release should be requested to DMD and made available in user room and telescopes. Action Log : 01/14/99 15:17:17 pglaves Manuals for NOV98 version of MIdas are beeing printed in Garching Older versions are not available anymore 02/01/99 13:47:51 gandreon Delivery confirmed by end of February. Responsible : Software&Commun.Supp.T. Deadline : 01/15/99 00:00:00 Deadline Status : Pending ________________________________________________________________________________ Telescope : GENERAL Create-date : 02/25/99 11:58:24 Problem Short Description : Many of the large dewars used for the distribution of LN2 are either missing or have damaged caps. Action : Inspect all dewars, provide caps if missing, replace damaged caps. Action Log : Responsible : Mechanics Support Team Deadline : 04/29/99 23:00:00 Deadline Status : Pending ________________________________________________________________________________